Help Desk

DOCUMENTARY REQUIREMENTS

Examination
  1. Accomplished MM Examination Form
  2. Birth certificate showing that the candidate is not less than 20 years of age (NSO authenticated);
  3. Approved seagoing service, for a period of:
    1. Class I
      • Not less than 36 months as OIC-NW (or combined with CM) on ships of 3,000 gt or more; OR
      • Not less than 24 months as OIC-NW and CM combined, if not less than 12 months of such has been served as CM on ships of 3,000 gross tonnage or more;
    2. Class II
      • Not less than 36 months as OIC-NW (whether combined with CM or not) on ships of 500 GT or more,OR
      • Not less than 24 months as OIC-NW and CM combined, if not less than 12 months of such has been served as CM on ships of 500 gross tonnage or more;
    3. In addition, the following requirements must be submitted under the following circumstances:
      • If the approved seagoing service for Class I or Class II is beyond 5 years ago, proof of passing the theoretical examination for OIC-NW 500 GT and above (based on STCW Circular 2014-8, Annex 1), compliant with the STCW 2010 Amendments, under Regulations II/2.2.1 and II/2.4.1;
      • If applying for Class I, but the approved seagoing service as OIC-NW is on ships between 500 and 3,000 gt only, an approved specialized training program in “Maneuvering and Handling a Ship 3,000 GT and above”.
    4. The above approved seagoing service may not be substituted with other types of approved service, as those equivalents may be allowed only for Revalidation of Certificate of Competency.
  1. Approved Training Record Book (TRB) as proof of in-service experience that meets the requirements of specific Knowledge, Understanding and Proficiency (KUP) under certain competences, under Section A-II/2 of the STCW Code, while a holder of the COC for OIC-NW 500GT and above, as alternative to specific modules in the MLCD;
  2. Valid Medical Certificate, which shall not be more than 2 years from the date of issuance, from DOH-accredited clinic/hospital with QSS in place, in accordance with Regulation I/9 of the STCW Convention; and
  3. Proof of successful completion of the approved MLCD, or its approved alternative(s);
  4. In relation to the alternative(s) under Item 6 where the candidate claims partial completion of the management level education and training under the approved BSMT, Transcript of Records (TOR) with S.O. Number, from an accredited MHEI, clearly showing the proof of partial completion of the approved education and training program that meets the standard of competence specified in Section A-II/2 of the STCW Code, or as otherwise approved by the Administration.

Class I - means a Master or Chief Mate who is qualified and certificated for seagoing ships of Unlimited Tonnage, under the STCW Convention.

Class II – means a Master or Chief Mate who is qualified and certificated for seagoing ships not exceeding 3,000 gross tonnage, under the STCW Convention.


Certification
  1. Accomplished Master Certification Form
  2. Theoretical Examination Result
  3. Practical Assessment (Note: A candidate who already passed the Management Level Course – D theoretical examination under MARINA as Chief shall be EXEMPTED from this requirement)
  4. GOC Examination (under NTC)
  5. Assessment of competence in Basic Training
  6. Assessment of competence in Proficiency in Survival Craft and Rescue Boat other than Fast Rescue Boat
  7. Assessment of competence in Advance Fire fighting
  8. Assessment of competence in Medical First Aid
  9. Assessment of competence in Medical Care
  10. Proof of successful completion of the approved ECDIS simulator training or its alternative.
  11. Proof of successful completion of the approved MLCD or its approved alternatives.
  12. Approved seagoing service on ships of 500 GRT which is not beyond 5 years ago.
    1. Class I
      • Not less than 36 months as OIC – NW (whether combined with CM or not) on ships of 3000 GRT or more; or not less than 24 months as OIC – NW and CM combined, if not less than 12 months of such has been served as CM on ships of 3000 GRT or more.
    2. Class II
      • Not less than 36 months as OIC – NW (whether combined with CM or not) on ships of 500 GRT or more; or not less than 24 months as OIC – NW and CM combined, if not less than 12 months of such has been served as CM on ships of 500 GRT or more.
  1. Valid Medical Certificate, which shall not be more than 2 years from the date of issuance, from DOH-Accredited Clinic/Hospital with QSS in place, in accordance with Regulation I/9 of the STCW Convention;

Revalidation
  1. Assessment of Competence (Basic Training, Proficiency in Survival Craft and Rescue Boats other than Fast Rescue Boats, Advance Fire Fighting, Medical First Aid and Medical Care)
  2. Approved Seagoing Service or its approve alternatives
  3. Proof of Successful Completion of Training in MLC-D
  4. Valid Medical Certificate, which shall not be more than 2 years from the date of issuance, from DOH-Accredited Clinic/Hospital.

GOC
For Renewal/Revalidation of GOC
  1. General Operators Certificate (GOC)
  2. Company sea service (at least 12 months)
  3. SIRB front page and entry
  4. Medical certificate (PEME Form)
  5. Picture with bara (2×2 or passport size)
  6. Long brown envelope.

*Note: Please photocopy all requirements.


Examination
  1. Accomplished C/M Examination Form
  2. Birth certificate showing that the candidate is not less than 20 years of age (NSO authenticated);
  3. Approved seagoing service, for a period of:
    1. Class I
      • Not less than 12 months as OIC-NW on ships of 500 gt or more; OR
    2. Class II
      • Holder of valid COC as OIC-NW on ships of 500 gt or more, and approved seagoing service as such (no minimum duration); and
    3. In addition, the following requirements must be submitted under the following circumstances:
      1. If the approved seagoing service for Class I or Class II is beyond 5 years ago, proof of passing the theoretical examination for OIC-NW 500 GT and above (based on STCW Circular 2014-8, Annex 1), compliant with the STCW 2010 Amendments, under Regulations II/2.2.1 and II/2.4.1;
      2. If applying for Class I, but the approved seagoing service as OIC-NW is on ships between 500 and 3,000 gt only, an approved specialized training program in “Maneuvering and Handling a Ship 3,000 gt and above”.
      3. The above approved seagoing service may not be substituted with other types of approved service, as those equivalents may be allowed only for Revalidation of Certificate of Competency.
  4. Approved Training Record Book (TRB) as proof of in-service experience that meets the requirements of specific Knowledge, Understanding and Proficiency (KUP) under certain competences, under Section A-II/2 of the STCW Code, while a holder of the COC for OIC-NW 500GT and above, as alternative to specific modules in the MLCD;
  5. Valid Medical Certificate, which shall not be more than 2 years from the date of issuance, from DOH-accredited clinic/hospital with QSS in place, in accordance with Regulation I/9 of the STCW Convention; and
  6. Proof of successful completion of the approved MLCD, or its approved alternative(s);
  7. In relation to the alternative(s) under Item 5 where the candidate claims partial completion of the management level education and training under the approved BSMT, Transcript of Records (TOR) with S.O. Number, from an accredited MHEI, clearly showing the proof of partial completion of the approved education and training program that meets the standard of competence specified in Section A-II/2 of the STCW Code, or as otherwise approved by the Administration.

Certification
  1. Accomplished Chief Mate Certification Form
  2. Theoretical Examination Result
  3. Practical Assessment for Management Level
  4. GOC Examination (under NTC)
  5. Assessment of competence in Basic Training
  6. Assessment of competence in Proficiency in Survival Craft and Rescue Boat other than Fast Rescue Boat
  7. Assessment of competence in Advance Fire fighting
  8. Assessment of competence in Medical First Aid
  9. Assessment of competence in Medical Care
  10. Proof of successful completion of the approved ECDIS simulator training or its alternative.
  11. Proof of successful completion of the approved MLCD or its approved alternatives.
  12. Approved seagoing service on ships of 500 GRT which is not beyond 5 years ago.
    1. Class I
      • Not less than 12 months as OIC – NW
    2. Class II
      • Holder of valid COC as OIC – NW on ships of 500 GRT or more, and approved seagoing service as such (minimal duration only)
  13. Valid Medical Certificate, which shall not be more than 2 years from the date of issuance, from DOH-Accredited Clinic/Hospital with QSS in place, in accordance with Regulation I/9 of the STCW Convention;

Revalidation
  1. Assessment of Competence (Basic Training, Proficiency in Survival Craft and Rescue Boats other than Fast Rescue Boats, Advance Fire Fighting, Medical First Aid and Medical Care
  2. Approved Seagoing Service or its approve alternatives
  3. Proof of Successful Completion of Training in MLC-D
  4. Valid Medical Certificate, which shall not be more than 2 years from the date of issuance, from DOH-Accredited Clinic/Hospital.

GOC
For Renewal/Revalidation of GOC
  1. General Operators Certificate (GOC)
  2. Company sea service (at least 12 months)
  3. SIRB front page and entry
  4. Medical certificate (PEME Form)
  5. Picture with bara (2×2 or passport size)
  6. Long brown envelope.

*Note: Please photocopy all requirements.


For Issuance/New Applicant of GOC
  1. Theoretical/Practical Examination (Result of Examination)
  2. GOC Certificate (Certificate of Completion from training center)
  3. Company sea service (at least 12 months)
  4. SIRB front page and entry
  5. Medical certificate (PEME Form)
  6. Picture with bara (2×2 or passport size)
  7. Long brown envelope.
  8. PRC ID
  9. Board Certificate

*Note: Please photocopy all requirements.

Examination
  1. Accomplished OIC-NW Examination Form;
  2. Birth certificate showing that the candidate is not less than 18 years of age (NSO authenticated);
  3. Approved seagoing service on ships of 500gt or more of:
    1. Not less than 12 months as part of an approved education and training program, as Deck Cadet, Deck Apprentice, or otherwise as a trainee for certification as OIC-NW;OR
    2. Not less than 36 months in the deck department;
  4. Approved Training Record Book (TRB) as proof of onboard training that meets the requirements of Section A-II/1 of the STCW Code, if in compliance with 2.1;
  5. Daily Journal of Bridge Watchkeeping Duties (DJBWD), as proof of bridge watchkeeping duties under the supervision of the master or a qualified officer for a period of not less 180 days, or its alternative, as outlined in STCW Circular 2014-02;
  6. Valid Medical Certificate, which shall not be more than 2 years from the date of issuance, from DOH-accredited clinic/hospital with QSS in place, in accordance with Regulation I/9 of the STCW Convention;
  7. Transcript of records with S.O. Number, from an accredited MHEI, as proof of successful completion of the approved education and training program that meets the standard of competence specified in Section A-II/1 of the STCW Code, or as otherwise approved by the Administration.

Certification
  1. Accomplished OIC-NW Certification Form;
  2. Theoretical examination result
  3. Practical Assessment
  4. GOC Examination (under NTC)
  5. Assessment of competence in Basic Training
  6. Assessment of competence in Proficiency in Survival Craft and Rescue Boat other than fast rescue boat
  7. Assessment of competence in Advance Fire fighting
  8. Assessment of competence in Medical First Aid
  9. Proof of successful completion of approved radar simulator and ARPA simulator course (Certification or reflected in TOR)
  10.  Proof of successful completion of approved ECDIS simulator training (Certification or reflected in TOR)
  11. SSBT with BRM
  12. Approved seagoing service on ships of 500gt or more of: (Seaman’s book and Certification from Manning companies)
    1. Not less than 12 months as part of an approved education and training program, as Deck Cadet, Deck Apprentice, or otherwise as a trainee for certification as OIC-NW; or
    2. Not less than 36 months in the deck department;
  13. Valid Medical Certificate, which shall not be more than 2 years from the date of issuance, from DOH-accredited clinic/hospital with QSS in place, in accordance with Regulation I/9 of the STCW Convention;

Revalidation
  1. Assessment of Competence (Basic Training, Proficiency in Survival Craft and Rescue Boats other than fast rescue boats, Advance Fire Fighting and Medical First Aid)
  2. Approved Seagoing Service
  3. Valid Medical Certificate, which shall not be more than 2 years from the date of issuance, from DOH-Accredited Clinic/Hospital.

GOC
For Renewal/Revalidation of GOC
  1. General Operators Certificate (GOC)
  2. Company sea service (at least 12 months)
  3. SIRB front page and entry
  4. Medical certificate (PEME Form)
  5. Picture with bara (2×2 or passport size)
  6. Long brown envelope.

*Note: Please photocopy all requirements.


For Issuance/New Applicant of GOC
  1. Theoretical/Practical Examination (Result of Examination)
  2. GOC Certificate (Certificate of Completion from training center)
  3. Company sea service (at least 12 months)
  4. SIRB front page and entry
  5. Medical certificate (PEME Form)
  6. Picture with bara (2×2 or passport size)
  7. Long brown envelope.
  8. PRC ID
  9. Board Certificate

*Note: Please photocopy all requirements.

Examination
  1. Accomplished C/E Examination Form;
  2. Birth certifcate showing that the candidate is not less than 20 years of age (NSO authenticated);
  3. Approved seagoing service, for a period of:
    1. Class I
      • Not less than 36 months as OIC-EW on ships of 750 kW propulsion power or more; OR
      • Not less than 24 months as OIC-EW and 2E combined, if not less than 12 months of such has been served as 2E on ships of 750 kW propulsion power or more;
    2. Class II, while a holder of valid COC as 2E on ships of 750 kW propulsion power or more:
      • Not less than 24 months as OIC-EW or 2E combined, of which not less than 12 months shall be served while holding valid COC as 2E on ships of 750 kW propulsion power or more; OR
      • Not less than 60 months as OIC-EW or 2E combined on ships between 100 kW and 750 kW propulsion power, of which not less than 12 months shall be served while holding valid COC as 2E on ships 750 kW propulsion power or more; OR
      • None, while holding valid COC as 2E on ships 3,000 kW propulsion power or more (2E – Class I); and
    3. In addition, the following requirements must be submitted under the following circumstances:
      • If the approved seagoing service for Class I or Class II is beyond 5 years ago, proof of passing the theoretical examination for OIC-EW 750 kW and above (based on STCW Circular 2014-09, Annex 1), compliant with the STCW 2010 Amendments, under Regulations III/2.2.1 and III/3.2.1;
    4. The above approved seagoing service may not be substituted with other types of approved service, as those equivalents may be allowed only for Revalidation of Cedrtificate of Competency.
  4. Approved Training Record Boook (TRB) as proof of in-service experience that meets the requirements of specific Knowledge, Understanding and Proficiency (KUP) under certain competences, under Section A-III/2 of the STCW Code, while a holder of the COC for OIC-EW 750 kW and above, as alternative to specific modules in the MLCE;
  5. Valid Medical Certificate, which shall not be more than 2 years from the date of issuance, from DOH-accredited clinic/hospital with QSS in place, in accordance with Regulation I/9 of the STCW Convention; and
  6. Proof of successful completion of the approved MLCE, or its approved alternative(s);
  7. In relation to the alternative(s) under Item 6 where the candidate claims partial completion of the management level education and training under the approved BSMarE, Transcript of Records (TOR) with S.O. Number, from an accredited MHEI, clearly showing the proof of partial completion of the approved education and training program that meets the standard of competence specified in Section A-III/2 of the STCW Code, or as otherwise approved by the Administration.

 

Class I - means a Second Engineer Officer who is qualified and certificated for seagoing ships of Unlimited Prpulsion Power, under the STCW Convention

Class II – means a Second Engineer Officer who is qualified and certificated for seagoing ships not exceeding 3,000 kW propulsion power, under the STCW Convention


Certification
  1. Accomplished Chief Engineer Certification Form
  2. Theoretical Examination Result (Note: A candidate who already passed the Management Level Course – Engine theoretical examination under MARINA as Second Engineer shall be EXEMPTED from this requirement)
  3. Practical Assessment
  4. Assessment of competence in Basic Training
  5. Assessment of competence in Proficiency in Survival Craft and Rescue Boat other than fast rescue boat
  6. Assessment of competence in Advance Fire fighting
  7. Assessment of competence in Medical First Aid
  8. Proof of successful completion of approved MLCE, or its approved alternatives
  9. Approved seagoing service on ships of 750 kW which is not beyond 5 years ago.
    1. Class I
      • Not less than 36 months as OIC – EW on ships of 3000 kW propulsion power or more; or not less than 24 months as OIC-EW and 2E combined, if not less than 12 of such has been served as 2E on ships of 3000 kW propulsion power or more.
    2. Class II
      • Not less than 24 months as OIC – EW and 2E combined, of which not less than 12 months shall be served while holding valid COC as 2E on ships of 750 kW not exceeding 3000 kW; or not less than 60 months as OIC – EW and 2E combined on ships between 100 kW and 750 kw propulsion power, of which holding valid COC as 2E on ships of 750 kw propulsion power not exceeding 3000 kW. None, while holding valid COC as 2E on ships pf 3000 kW propulsion or more.
  1. Valid Medical Certificate, which shall not be more than 2 years from the date of issuance, from DOH-Accredited Clinic/Hospital with QSS in place, in accordance with Regulation I/9 of the STCW Convention;

Revalidation
  1. Assessment of competence (Basic Training, Proficiency in Survival Craft and Rescue Boats other than Fast Rescue Boats, Advance Fire Fighting and Medical First Aid)
  2. Approved Seagoing Service or its approve alternatives
  3. Proof of Successful Completion of Training in MLC-E
  4. Valid Medical Certificate, which shall not be more than 2 years from the date of issuance, from DOH-Accredited Clinic/Hospital.

Examination
  1. Accomplished 2/E Examination Form
  2. Birth certificate showing that the candidate is not less than 20 years of age (NSO authenticated);
  3. Approved seagoing service, for a period of:
    1. Class I – Not less than 12 months as OIC-EW on ships of 750 kW propulsion power or
      more; OR
    2. Class II – While a holder of valid COC as OIC-EW on ships of 750 kW propulsion
      power or more:

      • Not less than 12 months as OIC-EW or assistant engineer officer (any
        engineer officer position lower than 2E) on ships of 750 kW propulsion power
        or more; OR
      • Not less than 36 months as OIC-EW or assistant engineer officer (any engineer
        officer position lower than 2E) on ships between 100 kW and 750 kW
        propulsion power; and
    3. In addition, the following requirements must be submitted under the following circumstances:
      • If the approved seagoing service for Class I or Class II is beyond 5 years ago, proof of
        passing the theoretical examination for OIC-EW 750 kW and above (based on STCW
        Circular 2014-09, Annex 1), compliant with the STCW 2010 Amendments, under Regulations
        III/2.2.1 and III/3.2.1;
    4. The above approved seagoing service may not be substituted with other types of approved
      service, as those equivalents may be allowed only for Revalidation of Certificate
      of Competency.
  4. Approved Training Record Book (TRB) as proof of in-service experience that meets the
    requirements of specific Knowledge, Understanding and Proficiency (KUP) under certain
    competences, under Section A-III/2 of the STCW Code, while a holder of the COC for OIC-EW
    750 kW and above, as alternative to specific modules in the MLCE;
  5. Valid Medical Certificate, which shall not be more than 2 years from the date of issuance,
    from DOH-accredited clinic/hospital with QSS in place, in accordance with Regulation I/9 of
    the STCW Convention; and
  6. Proof of successful completion of the approved MLCE, or its approved alternative(s);
  7. In relation to the alternative(s) under Item 6 where the candidate claims partial completion
    of the management level education and training under the approved BSMarE, Transcript of
    Records (TOR) with S.O. Number, from an accredited MHEI, clearly showing the proof of partial
    completion of the approved education and training program that meets the standard of
    competence specified in Section A-III/2 of the STCW Code, or as otherwise approved by the
    Administration.
  8. Proof of successful completion of OIC Updating Training Part B. (For BSMT/BSMarE graduates
    whose education and training started BEFORE June 2013)

Certification
  1. Accomplished Second Engineer Certification Form
  2. Proof of successful completion of approved MLCE, or its approved alternative(s)
  3. Assessment of competence in Medical First Aid
  4. Assessment of competence in Advance Fire fighting
  5. Assessment of competence in Proficiency in Survival Craft and Rescue Boat other than
    fast rescue boat
  6. Assessment of competence in Basic Training
  7. Practical Assessment
  8. Theoretical examination result
  9. Approved seagoing service on ships of 750 kW propulsion power or more:
    • Not less than 12 as OIC – EW on ships of 750 kW propulsion power or more; OR
    • Not less than 12 month as OIC – EW or assistant engineer officer (any officer position
      lower than 2nd Engineer) on ships of 750 kW propulsion power or more; or 36 months
      as OIC – EW or assistant engineer officer on ships between 100 kW and 750 kW propulsion
      power.
  10. Valid Medical Certificate, which shall not be more than 2 years from the date of issuance,
    from DOH-Accredited Clinic/Hospital with QSS in place, in accordance
    with Regulation I/9 of the STCW Convention;

Revalidation
  1. Assessment of Competence (Basic Training, Proficiency in Survival Craft and Rescue
    Boats other than Fast Rescue Boats, Advance Fire Fighting, Medical First Aid and Medical
    Care
  2. Approved Seagoing Service or its approve alternatives
  3. Proof of Successful Completion of Training in MLC-D
  4. Valid Medical Certificate, which shall not be more than 2 years from the date of issuance,
    from DOH-Accredited Clinic/Hospital.
  5. Proof of successful completion of OIC Updating Training Part B. (For BSMT/BSMarE graduates
    whose education and training started BEFORE June 2013)
Examination
  1. Accomplished OIC-EW Examination Form
  2. Birth certificate showing that the candidate is not less than 18 years of age (NSO authenticated);
  3. Approved seagoing service on ships of 750 kW propulsion power or more:
    1. Not less than 12 months as part of an approved education and training program, as Engineer Cadet, Engineer Apprentice, or otherwise as a trainee for certification as OIC-EW;OR
    2. Not less than 36 months in the engineering department;
  4. Approved Training Record Book (TRB) as proof of onboard training that meets the requirements of Section A-III/1 of the STCW Code, if in compliance with 2.1
  5. Daily Journal of Engine-room Watchkeeping Duties (DJEWD), as proof of engine watchkeeping duties under the supervision of the chief engineer officer or a qualified engineer officer for a period of not less 180 days, or its alternative, as outlined in STCW Circular 2014-2
  6. Valid Medical Certificate, which shall not be more than 2 years from the date of issuance, from DOH-accredited clinic/hospital with QSS in place, in accordance with Regulation I/9 of the STCW Convention; and
  7. Transcript of records with S.O. Number, from an accredited MHEI, as proof of successful completion of the approved education and training program that meets the standard of competence specified in Section A-III/1 of the STCW Code, or as otherwise approved by the Administration.
  8. For BSMarE students whose education and training started BEFORE June 2013: 
    Proof of successful completion of OIC Updating Training Part A.

Certification
  1. Accomplished OIC-EW Certification Form
  2. Theoretical examination result
  3. Practical Assessment
  4. Assessment of competence in Basic Training
  5. Assessment of competence in Proficiency in Survival Craft and Rescue Boat other than fast rescue boat
  6. Assessment of competence in Advance Fire fighting
  7. Assessment of competence in Medical First Aid
  8. ERS with ERRM
  9. Proof of successful completion in High-voltage installations
  10. Proof of successful completion in Control Engineering
  11. Approved seagoing service on ships of 750 kW propulsion power or more:
  12. Not less than 12 months as part of an approved education and training program, as Engineer Cadet, Engineer Apprentice, or otherwise as a trainee for certification as OIC-EW;OR
    1. Not less than 36 months in the engineering department;
    2. Valid Medical Certificate, which shall not be more than 2 years from the date of issuance, from DOH-accredited clinic/hospital with QSS in place, in accordance with Regulation I/9 of the STCW Convention;
  13. Transcript of Records with S.O. Number, from an accredited MHEI, as proof of successful completion of the approved education and training program that meets the standard of competence specified in Section A-II/1 of the STCW Code, or as otherwise approved by the Administration.

Revalidation
  1. Assessment of Competence (Basic Training, Proficiency in Survival Craft and Rescue Boats other than fast rescue boats, Advance Fire Fighting and Medical First Aid)
  2. Approved Seagoing Service
  3. Valid Medical Certificate, which shall not be more than 2 years from the date of issuance, from DOH-Accredited Clinic/Hospital.

Registration of Seafarer’s and Issuance of Seafarer’s Registration Certificate (SRC)

Documentary Requirements

Office                   :             Seafarer’s Registration Unit, Mezzanine Floor
Client/Customer:            Seabased Workers/Seafarers/Agency Representatives
Fees                      :             Php 50.00 for SRC
                                            Php 150.00 for lost SRC

NEW ENTRANTS

1. Application Form
2. Valid Seafarer’s Identification and Record Book (SIRB)
3. Certification, Authentication, Verification Issued by DepEd, CHED or TESDA (except fisherman) re applicants highest educational attainment
4. Basic Safety Training Course Certificate
5. One (1) piece 2x2 picture and one (1) piece 1x1 (for SRC)
6. SSS Premium print out and certificate of employment for those with one (1) year sea experience ot with two (2) years landbased experience (compulsory for female applicants who are non-marine course graduates)
7. Passport for those with overseas experience
8. Employment contract for agency endorsed applicants

CHANGE RATING OR UPGRADING OF RATINGS

1. Application Form
2. Valid Seafarer’s Identification and Record Book (SIRB)
3. Old Seafarers Registration Certificate (SRC)
4. Certificate of Employment and SSS Premium print out if one (1) year inter-island experience or with two (2) years hotel/restaurant landbased experience.
5. Service Records and Passport for those with overseas experience
6. Professional Regulation Commission license for officers (PRC ID, Board Certificate, or Certificate of Competency)
7. One (1) piece 2x2 picture and one (1) 1x1 (for SRC)
8. Employment contract for agency endorsed applicants

C3 REGISTRATION (AGENCY ENDORSED)

Issued to registrants who do not meet the minimum requirements of regular registration but possess certain skills, related training or have limited sea/land job experience

1. Application Form
2. Employment Contract from hiring agency
3. Valid seafarer’s Identification and Record Book (SIRB)
4. Certification, Authentication, Verification Issued by DepEd, CHED or TESDA (except fisherman) re applicants highest educational attainment
5. Basic Safety Training Course Certificate
6. One (1) piece 2x2 picture
7. Certificate of Employment with SSS Premium print out for those with limited local employment.
Service Records and Passport for those with overseas experience.
Training certificates for those without experience (except for fisherman)
8. Guaranty Undertaking executive by agency head/ representative
9. Request for processing seafarer/s
10. Seafarer’s Information sheet

C2 REGISTRATION

Issued to C3 registrants who have rendered less than one year sea service from date of C3 registration. (A Seafarers Registrants Certificate is issued upon completion of 12 months sea service)

1. Application Form
2. Employment Contract from hiring agency
3. Request for processing seafarer/s
4. Valid seafarer’s Identification and Record Book (SIRB)
5. One (1) piece 2x2 picture
6. Old C3 certificate

PROCEDURES:

 Step 1:  Get application form from the Security Guard

Step 2:  Fill out forms and submit complete documents at the designated counters for evaluation

Step 3:  Completed documents shall be returned to the applicant for payment at cashier (Incomplete documents shall be returned with instructions to comply with the lacking requirements)

Step 4:  Proceed to 5th floor for payment of the required fees and issuance of the official receipt

Step 5:  Resubmit complete documents at the designated counter for encoding

Step 6:  Proceed to the waiting area and wait for the release of SRC (Morning 11AM-12NN and Afternoon 3PM-5PM)

Step 7:  Present the official receipt to the releasing counter for the release of SRC

 

ALL DOCUMENTS/REQUIREMENTS MUST BE ORIGINAL


Certificate Of Proficiency (COP)

Document Requirements

COP - Ratings

Regulation II/4: Ratings Forming Part of a Navigation Watch
Reference: STCW CIRCULAR NO. 2014-06
*Note: Please bring the original documents for verification

  1. Certificate of Completion for Ratings Forming Part of a Navigation Watch (STCW2010) + 2 months of seagoing service; OR
  2. Documentary evidence such as transcript of records showing completion of subject Deck Watchkeeping + 2 months of seagoing service; OR
  3. Six (6) months seagoing service; OR
  4. Having performed functions considered to be equivalent to seagoing service; AND
  5. Photocopy of page one (1) of SIRB and relevant pages showing appropriate seagoing service or certificate of sea service from previous manning agency;
  6. Certificate of Assessment for RFPNW showing “COMPETENT” Mark.

 


Regulation II/5: Able Seafarer Deck
Reference: STCW CIRCULAR NO. 2014-06
*Note: Please bring the original documents for verification

  1. Certificate of Assessment for RFPNW showing COMPETENT“ Mark;
  2. 18 months of seagoing service in the deck department; OR
  3. 12 months seagoing service in the deck department + certificate of completion for Able Seafarers Deck (STCW2010); OR
  4. Having performed functions considered to be equivalent to seagoing service; AND
  5. Photocopy of page one (1) of SIRB and relevant pages showing appropriate seagoing service or certificate of sea service from previous manning agency;
  6. Certificate of Assessment for AB Deck showing “COMPETENT” Mark

 


Regulation III/4: Ratings Forming Part of a Watch in a manned engine-room or designated to perform duties in a periodically unmanned engine-room
Reference: STCW CIRCULAR NO. 2014-06
*Note: Please bring the original documents for verification

  1. Certificate of Completion for Ratings Forming Part of an Engine Watch (STCW2010) + 2 months of approved seagoing service; OR
  2. Documentary evidence such as transcript of records showing completion of subject Engine Watchkeeping + 2 months of seagoing service; OR
  3. Six (6) months seagoing service; OR
  4. Having performed functions considered to be equivalent to seagoing service; AND
  5. Photocopy of page one (1) of SIRB and relevant pages showing appropriate seagoing service or certificate of sea service from previous manning agency;
  6. Certificate of Assessment for RFPEW showing “COMPETENT” Mark.

 


Regulation III/5: Able Seafarer Engine
Reference: STCW CIRCULAR NO. 2014-06
*Note: Please bring the original documents for verification

  1. Certificate of Assessment for RFPEW showing COMPETENT“ Mark;
  2. 12 months of seagoing service in the engine department; OR
  3. 6 months seagoing service in the engine department + certificate of completion for Able Seafarers Engine (STCW2010); OR
  4. Having performed functions considered to be equivalent to seagoing service; AND
  5. Photocopy of page one (1) of SIRB and relevant pages showing appropriate seagoing service or certificate of sea service from previous manning agency;
  6. Certificate of Assessment for AB Engine showing “COMPETENT” Mark

 


EXPEDITE PROCESSING is subject to the following requirements:

  1. Letter request
  2. Certified True Copy of Valid Overseas and Employment Certificate
  3. Certified True Copy of Employment Contract
  4. Certified True Copy of Air Ticket/Flight Details

ON BOARD APPLICATIONS should be filed by the Company’s Liaison’s Officer/s duly accredited by MARINA. Please refer to MARINA Circular 2013-10 for the guidelines on the accreditation of Liaison Officers (LOs).

COP - Trainings

Basic Training (BT) Regulation VI/1
*Note: Please bring the original documents for verification

  1. Certificate in Basic Training;
  2. Photo copy of page one (1) SIRB or Passport or any government issued ID;
  3. Certificate of Practical Assessment of Competence showing “COMPETENT” Mark.

Proficiency in Fast Rescue Boats (PFRB) Regulation VI/2-2
*Note: Please bring the original documents for verification

  1. COP for PSCRB (STCW2010);
  2. Certificate of Completion for Proficiency in Fast Rescue Boating (STCW2010);
  3. Photocopy of page one (1) of SIRB or Passport or any government issued ID;
  4. Certificate of Practical Assessment of Competence for PFRB showing “COMPETENT” Mark.

Advance Fire Fighting (AFF) Regulation VI/3
*Note: Please bring the original documents for verification

  1. Certificate of Completion for Advance Fire Fighting (STCW2010);
  2. Photocopy of page one (1) of SIRB or Passport or any government issued ID;
  3. Certificate of Practical Assessment of Competence showing “COMPETENT” Mark.

Medical First Aid (MeFA) Regulation VI/4-1
*Note: Please bring the original documents for verification

  1. Certificate of Completion for Medical Emergency First Aid (STCW2010); OR
  2. Assessment of Competence; AND
  3. Photocopy of page one (1) of SIRB or Passport or any government issued ID;
  4. Certificate of Assessment for MeFA showing “COMPETENT” Mark.

Medical Care (MeCA) Regulation VI/4-2
*Note: Please bring the original documents for verification

  1. Certificate of Completion for Medical Care (STCW2010); OR
  2. Assessment of Competence; AND
  3. Photocopy of page one (1) of SIRB or Passport or any government issued ID;
  4. Certificate of Assessment for MeCA showing “COMPETENT” Mark.

Ship Security Officer (SSO) Regulation VI/5
*Note: Please bring the original documents for verification

  1. 12 months seagoing service; AND
  2. Certificate of Completion for Ship Security Office; OR
  3. Assessment of Competence; OR
  4. Having performed security functions considered to be equivalent to the seagoing service; AND
  5. Photocopy of page one (1) of SIRB and relevant pages showing appropriate seagoing service or certificate of sea service from previous manning agency;
  6. Certificate of Assessment for SSO showing “COMPETENT” Mark.

Seafarer’s with Designated Security Duties (SDSD) and Ship Security Awareness (SSA) Regulation VI/6
*Note: Please bring the original documents for verification

  1. Certificate of Completion for SDSD (STCW2010); OR
  2. 12 months seagoing service in total during the preceding 3 years; OR
  3. Having performed security functions considered to be equivalent to the seagoing service; OR
  4. Assessment of Competence; AND
  5. Photocopy of page one (1) of SIRB and relevant pages showing appropriate seagoing service or certificate of sea service from previous manning agency;
  6. Certificate of Assessment for SDSD with SSA showing “COMPETENT” Mark.

Basic Training for Oil and Chemical Tanker Cargo Operation (STCW2010) (BTOCTCO) Regulation V/1-1-1
*Note: Please bring the original documents for verification

  1. Certificate of Completion for Basic Training for Oil and Chemical Tanker Cargo Operations; OR
  2. Three (3) months seagoing service onboard oil, chemical, oilchem or product tanker; OR
  3. Having performed functions considered to be equivalent to the seagoing service; AND
  4. Photocopy of page one (1) of SIRB and relevant pages showing appropriate seagoing service or certificate of sea service from previous manning agency;
  5. Certificate of Assessment for BTOC showing “COMPETENT” Mark.

Basic Training for Liquefied Gas Tanker Cargo Operation (STCW2010) (BTLGTCO) Regulation V/1-2-1
*Note: Please bring the original documents for verification

  1. Certificate of Completion for Basic Training for Liquefied Gas Tanker Cargo Operations; OR
  2. Three (3) months seagoing service onboard LNG/LPG tanker; OR
  3. Having performed functions considered to be equivalent to the seagoing service; AND
  4. Photocopy of page one (1) of SIRB and relevant pages showing appropriate seagoing service or certificate of sea service from previous manning agency;
  5. Certificate of Assessment for BTLGT showing “COMPETENT” Mark.

Advanced Training for Oil Tanker Cargo Operation (ATOTCO) Regulation V/1-1-3
*Note: Please bring the original documents for verification

  1. Certificate of Assessment for BTOC showing “COMPETENT” Mark;
  2. Certificate of Completion for Advanced Training for Oil Tanker Cargo Operations;
  3. Three (3) months seagoing service onboard oil tanker while qualified for certification in BTOCTCO; OR
  4. At least one (1) month of approved onboard training on oil tankers, in a supernumerary capacity, while qualified for certification in BTOCTCO; OR
  5. Having performed functions considered to be equivalent to the seagoing service while qualified for certification in BTOCTCO; AND
  6. Photocopy of page one (1) of SIRB and relevant pages showing appropriate seagoing service or certificate of sea service from previous manning agency;
  7. Certificate of Assessment for ATOC showing “COMPETENT” Mark.

Advanced Training for Chemical Tanker Cargo Operation (ATCTCO) Regulation V/1-1-5
*Note: Please bring the original documents for verification

  1. Certificate of Assessment for BTOC showing “COMPETENT” Mark;
  2. Certificate of Completion for Advanced Training for Chemical Tanker Cargo Operations;
  3. Three (3) months seagoing service onboard chemical, oilchem or product tanker, while qualified for certification in BTOCTCO; OR
  4. At least one (1) month of approved onboard training on chemical tankers, in a supernumerary capacity, while qualified for certification in BTOCTCO; OR
  5. Having performed functions considered to be equivalent to the seagoing service while qualified for certification in BTOCTCO; AND
  6. Photocopy of page one (1) of SIRB and relevant pages showing appropriate seagoing service or certificate of sea service from previous manning agency;
  7. Certificate of Assessment for ATCT showing “COMPETENT” Mark.

Advanced Training for Liquefied Gas Tanker Cargo Operation (ATLGTCO) Regulation V/1-2-3
*Note: Please bring the original documents for verification

  1. Certificate of Assessment for BTLGT showing “COMPETENT” Mark;
  2. Certificate of Completion for Advanced Training for Liquefied Gas Tanker Cargo Operations;
  3. Three (3) months seagoing service onboard LNG/LPG tanker, while qualified for certification in BTLGTCO; OR
  4. At least one (1) month of approved onboard training on liquefied gas tankers, in a supernumerary capacity, while qualified for certification in BTLGTCO; OR
  5. Having performed functions considered to be equivalent to the seagoing service while qualified for certification in BTLGTCO; AND
  6. Photocopy of page one (1) of SIRB and relevant pages showing appropriate seagoing service or certificate of sea service from previous manning agency;
  7. Certificate of Assessment for ATLGT showing “COMPETENT” Mark.

 Documentary Requirements (SIRB)

 

ParticularsNEWRe-IssuanceLost or Damage
Regular SeafarerCadetsRegular SeafarerOnboard ApplicationRegular SeafarerOnboard Application

PERSONAL IDENTIFICATION DOCUMENT

Birth Certificate on SECPA or Passportticktick
Marriage Contract (for seawoman applying for change of name)ticktick

SECURITY DOCUMENT

NBI Clearanceticktickticktick

SAFETY TRAINING CERTIFICATE (as applicable)

Valid Basic Safety Training
(MARINA Authenticated, 1995 or
STCW Compliant or STCW Certificate)
ticktickticktickticktick

ADDITIONAL REQUIREMENTS (as applicable)

ticktickticktickticktick
MARINA/PRC/NTC License or Board Certificate or IDticktickticktick
Transcript of Records (for applicants enrolled in maritime course)tick

SUPPLEMENTARY REQUIREMENTS

ticktick
Letter request from the Company/Agencyticktick
POEA approved Employment Contractticktick
Crew list duly signed by the Masterticktick
Clearance from MLAO as to monetary obligationticktick
Photocopy of SIRBticktick
Affidavit by the seafarer and confirmation by the Mastertick
Duly Notarized Affidavit of Lossticktick
Latest passport size photographticktick
Documentary stampticktickticktickticktick

 Yellow Fever Vaccination and Others

 

Products and ServicesDescriptionValidityFees and Charges
Yellow FeverGiven to travelers going to Africa, South America. An International Certificate of Vaccination (ICV) shall be issued after administration of the vaccination. A waiver certificate is issued to travelers who are allergic to Yellow Fever vaccine. You may have your vaccination at the Bureau of Quarantine office in Manila, Iloilo, Cebu and Davao.10 yearsP1,500.00
(Multi-dose vial)P2,000.00
(Single dose vial)
Cholera vaccinationPer WHO mandate, cholera vaccination is no longer required for international travel.
This is given to travelers upon request by the individual concerned or by the placement or travel agency. Oral Cholera (Dukoral) is given in two (2) doses at one – week interval. The vaccine is available in certain drugstores outside the BOQ office.
2 yearsP300.00
Validation Fee
Typhoid vaccinationTo be administered upon request by the traveler or work or placement agency, Typhim or Typherex is available in drugstores outside the BOQ office.1 yearP300.00
Validation Fee
Duplicate CertificateShall be issued to replace lost ICVs.P300.00

Passport Applications

Document Requirements

For First Time Passport Applicants

GENERAL REQUIREMENTS

  • Personal appearance
  • Confirmed appointment
  • Duly accomplished application form - may be downloaded from the DFA website, www.dfa.gov.ph
  • Birth Certificate (BC) in Security Paper (SECPA) issued by the National Statistics Office (NSO) or Certified True Copy (CTC) of BC issued by the Local  Civil Registrant (LCR) and duly authenticated by NSO. Transcribed Birth Certificate from the LCR is required when entries in NSO Birth Certificate are b;urred or unreadable.
  • Report of Birth duly authenticated by NSO if born abroad
  • No need to submit a passport size photo
  • Valid pictures IDs and supporting documents to prove identity (Please refer to List of Acceptable IDs and List of Supporting Documents)
For Renewal of Passport Applicants

GENERAL REQUIREMENTS

  • Personal appearance
  • Confirmed appointment
  • Duly accomplished application form - may be downloaded from the DFA website, www.dfa.gov.ph
  • No need to submit a passport size photo
  • Most recent expiring or expired passport
  • Valid pictures IDs and supporting documents to prove identity (Please refer to List of Acceptable IDs and List of Supporting Documents)

ADDITIONAL REQUIREMENTS

Brown Passport or passports issued prior to 01 May 1995:

  • Bring original brown passport and photocopy of passport pages 1,2,3,4 and last page.
  • Birth Certificate (BC) in Security Paper (SECPA) issued by the National Statistics Office (NSO) or Certified True Copy (CTC) of BC issued by the Local  Civil Registrant (LCR) and duly authenticated by NSO. Transcribed Birth Certificate from the LCR is required when entries in NSO Birth Certificate are blurred or unreadable.
  • Report of Birth duly authenticated by NSO if born abroad
For Replacement of Lost Passports

GENERAL REQUIREMENTS

  • Personal appearance
  • Confirmed appointment
  • Duly accomplished application form - may be downloaded from the DFA website, www.dfa.gov.ph
  • No need to submit a passport size photo
  • Submit same documents required for first time passport applicants.

ADDITIONAL REQUIREMENTS

In case passport was lost and not be found.

  • Submit Notarized Affidavit of Loss (with detailed explanation on when, where and how passport got lost).
  • If the lost passport is still valid, submit Police Report.
  • Photocopy of first page of lost passport (If available)
  • Please take not that there will be a 15-day clearing period prior to the processing of application for replacement of a lost valid passport.

In case passport was already declared lost by the applicant but eventually was found and returned to him/her.

  • Submit Notarized Affidavit of Retrieval (with detailed explanation on when, where and how passport was found).
  • Original and photocopy of first and last page of passport

In case of mutilated or damage passports:

  • Submit Notarized Affidavit of Mutilation (with detailed explanation on when, where and how passport got mutilated or damaged).
  • Original and photocopy of first and last page of mutilated or damaged passport

In case applicant was issued a Travel Document:

  • Original Travel Document
  • Submit Notarized Affidavit of Explanation Regarding Issuance of Travel Document (with detailed explanation on when, where and why applicant was issued a travel document)
  • Original and photocopy of first and last page of cancelled passport (If passport is still in the possession of the applicant)